The New Zealand Breast Cancer Foundation (NZBCF) recognises the importance of protecting an individual's privacy. We will take all reasonable steps to ensure that an individual's personal information is protected from misuse or unauthorised disclosure.
NZBCF uses personal information for the ordinary operation of its business including: to identify an individual; to provide customers with products and services they require including the administration and management of those products and services; for researching and developing NZBCF's products and services including an understanding of a customer's communications needs for the purposes of enhancing or improving NZBCF's products and services; informing Customers of changes to NZBCF's products and services; and to conduct appropriate checks regarding the provision of the products and services to a customer.
NZBCF may use or disclose personal information about an individual to the extent: indicated at the time of supply of the information to NZBCF; required to provide customers or an individual with products or services as requested; required for the ordinary operation of NZBCF's website or business (e.g. to inform customers about NZBCF activities, products and services).
NZBCF will not use or disclose any information about an individual for purposes other than those listed above without first obtaining the individual's consent, other than where the use of disclosure is permitted by law.
An individual may request access, changes and updates to any personal information NZBCF hold about that individual at any time. Where any individual wishes to access their personal information held by NZBCF or has any complaints regarding NZBCF's treatment of the individual's personal information, then please email NZBCF providing name and email address, and details of the request or complaint.
NEW ZEALAND BREAST CANCER FOUNDATION
The New Zealand Breast Cancer Foundation is committed to protecting your privacy. Any personal information provided to us is held with the utmost care and will not be used other than as described in this policy. We recognise that your relationship with us is voluntary, and as such, your privacy will be held in the strictest confidence.
This policy is based on the following guidelines:
- Information about donations is handled with respect and confidentiality to the extent required by law.
- Some donors prefer anonymity. We will respect the wishes of contributors who prefer their gift to remain confidential.
- We do not lend, exchange, rent or sell our donor lists to other organisations.
- The personal information you provide when making an online donation or registering for an event will be protected by the Foundation, and will not be disclosed to any third parties.
What information we collect
The Foundation collects and uses personal information from donors including: addresses, telephone numbers, e-mail addresses, dates of birth and donation dates/amounts.
Specific requests made by donors/volunteers are recorded, for example, requests to remain anonymous or to be excluded from certain mailings. We also specify the relationship with our Foundation, such as volunteer, private individual, company etc
How we collect the information
- When donations, whether solicited or not, are made to the Foundation the details provided by the donors are recorded in our database (unless the donor has specifically requested to not be added to our database).
- Personal details of volunteers who contact the Foundation to offer their services are also inputted into our database.
- Households and businesses in the areas where roadshows/seminars are scheduled to take place receive invitation letters/posters from us. Attendees at the event are given the opportunity to complete evaluation forms, on which they can specify whether they would like their details added to our database and in what capacity.
- We do not obtain information about individuals/organisations from other organisations unless prior permission has been granted by those concerned.
Storage and security of information held
- Incoming donations and related paperwork are stored in a safe until processed.
- After processing donations and banking any cash/cheques, the related paperwork is kept in archive boxes for seven years in a locked office/storage area.
- Paperwork aged seven years old and over is securely destroyed.
- The Foundation's database is password protected and we have a strict hierarchy of access rights in place.
How we use the information
The Foundation will use contact information (e-mail, telephone number and address) of donors for these purposes only:
- To distribute receipts for donations;
- To send donor acknowledgement letters and thank donors for their donations;
- To inform supporters about upcoming fundraising and other activities of the Foundation;
- For internal analysis and record keeping; and
- For Direct Mailings
Donors have the option to have their name publicly associated with their donation. However, unless the donor explicitly chooses to have their name associated with their donation, the default is that all donations are not to be publicly announced. Comments given in donor forms may be used in promotional materials while comments sent to us via email, fax or telephone are kept strictly confidential.
Access and Correction of Information
You have the right to access and request a correction to your personal information. To ensure that your recorded personal information is accurate and up-to-date, please notify us of any changes to your personal details as soon as possible through the following contact methods:
Phone: (09) 304 0766
Fax: (09) 309 0644
All access to donor financial information is strictly limited to professional staff responsible for processing and reporting on this data. For online payments, the Foundation only uses processing services with world class security and strong reputations. The Foundation does not have access to your credit card or account details sent to those processing services and the information is not stored electronically by the Foundation.
Donor Bill of Rights
The New Zealand Breast Cancer Foundation subscribes to the Donor Bill of Rights.
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organisations and causes they are asked to support, we declare that all donors have these rights:
- To be informed of the Foundation's mission, the way the Foundation intends to use donated resources, and its capacity to use donations effectively for their intended purposes.
- To be informed of the identity of those serving on the Foundation's governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
- To have access to the Foundation's most recent financial statements.
- To be assured their gifts will be used for the purposes for which they were given.
- To receive appropriate acknowledgment and recognition.
- To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
- To expect that all relationships with individuals representing organisations of interest to the donor will be professional in nature.
- To be informed whether those seeking donations are volunteers, employees of the organisation or hired solicitors.
- To have the opportunity for their names to be deleted from mailing lists that an organisation may intend to share.
- To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
The Donor Bill of Rights is endorsed by the Fundraising Institute of New Zealand (FINZ) and developed by: American Association of Fund Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), Council for Advancement and Support of Education (CASE), Association of Fundraising Professionals (AFP).
Notification of Changes